Provide relevant reporting, duty and operating records showing how the delegation worked in practice. The letter explains authority granted; other records can explain its actual exercise.
Distinguish power on paper from daily responsibilities
Use genuine examples of decisions, supervision or function management. Do not create retrospective records implying authority the person did not have.
Payroll registers and employment agreements, the current organisational chart, the premises lease and photographs, signed customer contracts and invoices, bank statements, tax filings, and internal reports showing decisions made during the year. Turn the review into a list matching claims to records: signed service agreements, invoices showing the scale of outsourced delivery, approval thresholds, shareholder or board resolutions, and correspondence in which the applicant directs providers. Before anything else, the petition file needs the share purchase agreement, the updated share register or stock ledger showing the Canadian company as owner, and evidence that the U.S. plant is trading: payroll records, customer invoices, a lease or deed.